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Intelligent Knowledge Assistant

Transform scattered documents into instant, intelligent answers

Turn your document repositories into an AI-powered knowledge assistant that understands questions, finds relevant information, and delivers accurate answers with source citations - in under 2 seconds.

The Problem​

What Companies Face​

Organizations struggle with knowledge access:

  • Information Overload: Employees waste 2-3 hours daily searching for information
  • Scattered Knowledge: Documents across SharePoint, Confluence, Google Drive, wikis, PDFs
  • Poor Search: Keyword search misses 60-70% of relevant documents
  • No Context: Search results require manual review and interpretation
  • Expertise Drain: Knowledge locked in retiring employees' heads
  • Inconsistent Answers: Different teams give conflicting information

Business Cost: $5,000-15,000 per employee annually in lost productivity

What Current Solutions Don't Solve​

Solution TypeProblem
Traditional SearchKeyword-only, no understanding of intent
Basic ChatbotsCan't access your documents, generic answers
Manual WikisOutdated, incomplete, time-consuming to maintain
Enterprise Search ToolsExpensive ($100K+/year), limited AI capabilities

Companies need: Intelligent search + natural language Q&A + source citations + fast deployment

Our Solution​

What We Deliver​

An enterprise-grade AI knowledge assistant that:

  • Understands Questions: Natural language processing with domain-specific terminology
  • Hybrid Search: Combines keyword matching (BM25) with semantic understanding (vector search)
  • Intelligent Ranking: Cross-encoder reranking ensures best results appear first
  • Conversational Interface: Chat-based Q&A with follow-up questions
  • Source Citations: Every answer includes document sources with page numbers
  • Domain Adaptation: Learns your industry terminology and context
  • Security Built-in: PII detection, access control, audit trails
  • Multi-Format Support: PDFs, Word docs, wikis, HTML, databases

How It Works​

Your Question → Domain Understanding → Hybrid Search → Reranking → Answer + Sources
     ↓              ↓                      ↓              ↓            ↓
"How do I        Expands with          Finds 50        Ranks top    "Here's how..."
reset VPN?"      synonyms              candidates      5 matches    [Source: IT_Guide.pdf, p.12]

Business Impact​

ROI Calculator​

Typical Mid-Size Enterprise (500-1,000 employees):

Current State:

  • Time wasted searching: 2 hrs/day/employee
  • Cost: 500 employees × 2 hrs × $50/hr × 260 days = $13M/year
  • Knowledge scattered across 100+ systems
  • Average search satisfaction: 40%

With Intelligent Knowledge Assistant:

  • Time saved: 1.5 hrs/day/employee (75% reduction)
  • Annual savings: $9.75M
  • Average search satisfaction: 85%
  • Response time: <2 seconds

Your Investment vs Savings​

InvestmentAnnual SavingsROIPayback
$50K-80K (Starter)$2M-5M2,500-10,000%1-2 months
$80K-150K (Professional)$5M-10M3,300-12,500%<1 month
$150K-200K (Enterprise)$10M-20M5,000-13,000%<1 month

Platform Capabilities​

This solution leverages our battle-tested platform components:

Core Technologies​

ComponentPurposeLearn More
Document Search & SummarizationHybrid retrieval (BM25 + Vector), rerankingPlatform Details →
Chatbot & Agent CreationConversational interface, multi-turn dialoguePlatform Details →
AI Security & GuardrailsPII detection, content filtering, access controlPlatform Details →
LLM & RAG ArchitectureMulti-provider support, cost optimizationPlatform Details →

No code duplication - all technical implementation details are documented in the Platform section.

Key Differentiators​

  1. Hybrid Search: 25-40% better accuracy than single-method systems
  2. Cross-Encoder Reranking: 35% improvement in result relevance
  3. Domain Adaptation: Learns your company's terminology
  4. Source Citations: Full transparency and trust

Delivery Model​

Phase 1: Discovery & Planning (1-2 weeks)​

What We Do:

  • Analyze your document landscape
  • Map knowledge sources
  • Define use cases and success criteria
  • Design architecture

What You Provide:

  • Access to document repositories
  • Sample queries (20-30)
  • Key stakeholders for interviews

Deliverable: Project plan with architecture diagram and timeline

Phase 2: Implementation (3-5 weeks)​

What We Do:

  • Set up infrastructure (cloud or on-premise)
  • Index your documents (PDFs, wikis, databases)
  • Train domain-specific models
  • Build conversational interface
  • Integrate with your systems
  • Security and compliance configuration

What You Provide:

  • Documents and data sources
  • Domain terminology lists
  • Integration credentials
  • Test users

Deliverables:

  • Fully functional knowledge assistant
  • Admin dashboard
  • Integration with existing systems
  • User training materials

Phase 3: Deployment & Training (1-2 weeks)​

What We Do:

  • Production deployment
  • Performance monitoring setup
  • User training sessions
  • Documentation handoff
  • Knowledge transfer

What You Provide:

  • Production environment access
  • User training schedule
  • Feedback during rollout

Deliverable: Production system with full documentation

Phase 4: Support & Optimization (3-6 months)​

Included in all packages:

  • Technical support (email + Slack)
  • Performance monitoring
  • Monthly optimization reviews
  • System updates
  • Usage analytics

Pricing​

Pricing Factors​

FactorImpact on Price
Document Volume<10K docs (baseline), 10K-100K (+30%), 100K+ (+60%)
Data Sources1-3 sources (baseline), 4-10 (+20%), 10+ (+40%)
CustomizationStandard terminology (baseline), Custom models (+30%)
IntegrationsChat only (baseline), + SSO (+10%), + Ticketing (+15%)
DeploymentCloud (baseline), On-premise (+25%), Hybrid (+35%)
Support LevelStandard (baseline), Priority (+20%), 24/7 (+50%)

Pricing Tiers​

Starter Package: $50K-80K

  • Up to 10,000 documents
  • 1-3 data sources
  • Standard terminology
  • Cloud deployment
  • 100 concurrent users
  • 3-month support

Professional Package: $80K-150K

  • Up to 100,000 documents
  • 4-10 data sources
  • Custom domain models
  • SSO + integrations
  • 500 concurrent users
  • 6-month support

Enterprise Package: $150K-200K

  • Unlimited documents
  • Unlimited data sources
  • Advanced customization
  • On-premise or hybrid
  • Unlimited users
  • 12-month support
  • Dedicated technical account manager

Industry Applications​

This solution works across industries. Here's how:

Quick Reference​

IndustryPrimary Use CaseTypical ROITimeline
IT SupportRunbook & troubleshooting search$4M+ savings4-6 weeks
HealthcareClinical protocols & drug information50% faster diagnosis6-8 weeks
Financial ServicesRegulatory compliance & policy search70% faster reviews6-10 weeks
LegalContract & case law research60% time savings6-8 weeks
ManufacturingQuality procedures & standards40% faster resolution5-7 weeks
GovernmentPolicy & regulation navigation65% efficiency gain6-10 weeks
Research LabsLiterature & patent search50% faster research5-7 weeks
Human ResourcesPolicy & benefits Q&A80% self-service4-6 weeks

View Detailed Industry Examples →

Success Metrics​

What You'll Achieve​

MetricBeforeAfterImprovement
Search Time15-30 min per query30-60 seconds95% faster
Answer Accuracy40-60%75-85%+40% improvement
Employee Satisfaction3.0/54.5/5+50%
Self-Service Rate20-30%70-80%3-4x increase
Cost per Query$25-50 (staff time)$0.50-295% reduction

Real Success Stories​

Enterprise IT Department (10,000 employees):

  • Deployed: 6 weeks
  • Auto-resolution: 75%
  • Annual savings: $4.2M
  • Payback: 1.5 months

Healthcare System (5 hospitals):

  • Deployed: 8 weeks
  • Faster diagnosis support: 50%
  • HIPAA compliant
  • Payback: 3 months

Regional Bank (3,000 employees):

  • Deployed: 10 weeks
  • Compliance review time: -70%
  • Full audit trails
  • Payback: 2 months

View More Case Studies →

Getting Started​

Ready to Transform Your Knowledge Access?​

Step 1: Schedule free 1-hour discovery call

  • Discuss your knowledge management challenges
  • Review your document landscape
  • Estimate ROI for your organization

Step 2: Receive detailed proposal

  • Custom architecture design
  • Fixed-price quote
  • Project timeline
  • Success criteria

Step 3: Kick off implementation

  • Start within 1-2 weeks
  • Weekly progress updates
  • Transparent delivery

Contact Us​

Email: contact@recohut.com
Schedule: Book a consultation

Technical Evaluators​

Want to see how it works?

  1. Try Interactive Demo - Live Q&A system (5 min setup)
  2. Review Platform Architecture - Technical deep dive
  3. Implementation Guide - Deployment process
  4. Industry Examples - IT Support configuration

Next: View Platform Components → | See Industry Applications →