Process Automation Agent
Turn repetitive workflows into automated processes
Deploy AI agents that understand, execute, and complete multi-step business processes autonomously - with human oversight only when needed.
The Problem
What Companies Face
Organizations waste resources on repetitive manual processes:
- Manual Processing: Employees spend 40-60% of time on repetitive tasks
- Slow Turnaround: Multi-day cycles for routine approvals
- Human Error: 5-10% error rate in manual data entry and routing
- No Scalability: Hiring more people is the only solution
- Expertise Dependent: Key processes break when experts are unavailable
- No Visibility: Black box - can't track status or identify bottlenecks
Business Cost: $50K-200K per employee annually in time spent on automatable work
What Current Solutions Don't Solve
| Solution Type | Problem |
|---|---|
| RPA (Robotic Process Automation) | Brittle, breaks with UI changes, no intelligence |
| Workflow Tools | Require explicit rules, can't handle exceptions |
| Outsourcing | Expensive, quality issues, communication overhead |
| Generic AI | Can't execute actions, no integration capabilities |
Companies need: Intelligent automation + decision-making + system integration + audit trails
Our Solution
What We Deliver
An AI-powered process automation system that:
- Understands Documents: Extract data from invoices, emails, forms, contracts
- Makes Decisions: Classify, route, approve based on rules and AI judgment
- Executes Actions: Create tickets, send emails, update databases, generate reports
- Handles Exceptions: Escalate to humans when needed with context
- Multi-Step Workflows: Complete 5-10 step processes autonomously
- Human-in-the-Loop: Approval workflows for critical decisions
- Audit Trails: Complete logging for compliance
- Learns & Improves: Gets better with feedback
How It Works
Input → Extract Data → Validate → Classify → Route → Execute → Notify
↓ ↓ ↓ ↓ ↓ ↓ ↓
Invoice Vendor, Check High/ Finance Approve Email
arrives Amount, against Medium/ or in ERP vendor
Items rules Low Exec + buyer
Business Impact
ROI Calculator
Typical Mid-Size Enterprise (500-1,000 employees):
Current State:
- Employees on manual processing: 50 FTEs
- Cost: 50 × $60K/year = $3M/year
- Process cycle time: 2-5 days
- Error rate: 5-10%
With Process Automation Agent:
- Automated: 75% of workload
- Staff needed: 15 FTEs (redeploy other 35 to higher-value work)
- Cost: $900K/year (staff) + $60K/year (system)
- Annual savings: $2M+
- Cycle time: 2-4 hours
- Error rate: <1%
Your Investment vs Savings
| Investment | Annual Savings | ROI | Payback |
|---|---|---|---|
| $60K-100K (Starter) | $500K-1M | 500-1,600% | 1-2 months |
| $100K-180K (Professional) | $1M-3M | 550-3,000% | <1 month |
| $180K-250K (Enterprise) | $3M-8M | 1,200-4,400% | <1 month |
Platform Capabilities
This solution leverages our battle-tested platform components:
Core Technologies
| Component | Purpose | Learn More |
|---|---|---|
| Agentic Process Automation | Multi-step workflow orchestration, LangGraph agents | Platform Details → |
| Document Search & RAG | Extract information from unstructured documents | Platform Details → |
| AI Security & Guardrails | Validation, approval workflows, audit trails | Platform Details → |
| LLM & RAG Architecture | Decision-making, classification, data extraction | Platform Details → |
No code duplication - all technical implementation details are documented in the Platform section.
Key Differentiators
- Intelligent Automation: Not just rule-based, uses AI for decisions
- Multi-Step Workflows: Complete 5-10 step processes end-to-end
- Exception Handling: Knows when to escalate to humans
- Audit Trails: Complete logging for compliance
- Learning System: Improves from feedback
Common Use Cases
1. Invoice Processing
Process: Extract → Validate → Match PO → Approve → Pay → Notify
Results:
- 95% automation rate
- $50K+ monthly savings
- 24-hour payment cycle (vs 7-14 days)
2. Email Classification & Response
Process: Receive → Classify → Draft Response → Approve → Send → Track
Results:
- 80% automation rate
- $30K+ monthly savings
- 2-hour response time (vs 24-48 hours)
3. Document Review & Routing
Process: Receive → Extract Key Info → Classify → Route → Notify → Track
Results:
- 90% automation rate
- $40K+ monthly savings
- Same-day routing (vs 3-5 days)
4. Compliance Checking
Process: Receive Request → Extract Data → Check Rules → Flag Issues → Route → Audit
Results:
- 85% automation rate
- 100% audit compliance
- 70% faster reviews
Delivery Model
Phase 1: Discovery & Planning (1-2 weeks)
What We Do:
- Map current processes
- Identify automation opportunities
- Design workflow architecture
- Define approval points
What You Provide:
- Process documentation
- Sample inputs (50-100)
- Decision rules
- Stakeholder access
Deliverable: Process automation plan with ROI estimate
Phase 2: Implementation (4-6 weeks)
What We Do:
- Build extraction models
- Develop decision logic
- Create approval workflows
- Integrate with existing systems
- Set up monitoring
What You Provide:
- Training data (200-500 samples)
- System access credentials
- Approval from stakeholders
- Test environment
Deliverables:
- Working automation agent
- Admin dashboard
- Integration complete
- Test results report
Phase 3: Deployment & Training (1-2 weeks)
What We Do:
- Production deployment
- Performance monitoring setup
- User training
- Documentation handoff
What You Provide:
- Production environment
- User training schedule
- Go-live approval
Deliverable: Production system with monitoring
Phase 4: Support & Optimization (3-6 months)
Included in all packages:
- Technical support
- Performance monitoring
- Monthly optimization
- Agent improvements
- Usage analytics
Pricing
Pricing Factors
| Factor | Impact on Price |
|---|---|
| Process Complexity | Simple (baseline), Medium (+30%), Complex (+60%) |
| Volume | <1K/month (baseline), 1K-10K (+30%), 10K+ (+50%) |
| Data Sources | 1-2 sources (baseline), 3-5 (+20%), 5+ (+40%) |
| Integrations | Email only (baseline), + APIs (+20%), + ERP (+30%) |
| Decision Logic | Simple rules (baseline), ML models (+40%) |
| Deployment | Cloud (baseline), On-premise (+25%) |
Pricing Tiers
Starter Package: $60K-100K
- 1-2 processes automated
- Up to 1,000 items/month
- 1-3 integrations
- Cloud deployment
- 3-month support
Professional Package: $100K-180K
- 3-5 processes automated
- Up to 10,000 items/month
- 3-10 integrations
- Complex decision logic
- 6-month support
Enterprise Package: $180K-250K
- 5+ processes automated
- Unlimited volume
- Unlimited integrations
- Advanced ML models
- On-premise deployment
- 12-month support
Industry Applications
This solution works for any repetitive business process:
| Industry | Process | Time Saved | ROI |
|---|---|---|---|
| Finance | Invoice processing | 95% | 1-2 months |
| Healthcare | Insurance claims | 80% | 2-3 months |
| Manufacturing | Quality reports | 85% | 1-2 months |
| Legal | Contract review | 70% | 3-4 months |
| HR | Employee onboarding | 75% | 2-3 months |
| Sales | Lead qualification | 90% | 1-2 months |
| Operations | Incident response | 80% | 2-3 months |
| Procurement | Purchase order processing | 90% | 1-2 months |
View Detailed Industry Applications →
Success Metrics
What You'll Achieve
| Metric | Before | After | Improvement |
|---|---|---|---|
| Processing Time | 2-5 days | 2-4 hours | 95% faster |
| Automation Rate | 0-20% | 75-90% | 4-5x increase |
| Error Rate | 5-10% | <1% | 90% reduction |
| Cost per Item | $25-50 | $2-5 | 90% savings |
| Staff Capacity | 1,000 items/month | 10,000 items/month | 10x capacity |
Getting Started
Ready to Automate Your Processes?
Step 1: Schedule free consultation
- Map your repetitive processes
- Identify automation opportunities
- Estimate ROI
Step 2: Receive proposal
- Process automation design
- Fixed-price quote
- Timeline and milestones
Step 3: Implementation
- Weekly progress updates
- Transparent delivery
- Production in 6-10 weeks
Contact: contact@recohut.com | Book call →